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FREEDOM OF INFORMATION ACT:

ROCKBEARE PARISH COUNCIL

Clerk to the Council Mrs Carolyn May
Telephone 01726 210139

PUBLICATION SCHEME UNDER THE FREEDOM OF INFORMATION ACT 2000

The following information and documents are available on request to the Clerk and if necessary a charge will be made for photocopying /administration /mileage.

As our website develops more information will be made available to you directly through the website.

Rockbeare Parish Council is responsible for the maintenance and up keep of 

  • The Parish Field
  • The War Memorial
  • Part of the play equipment in the Playground

MAKING COMMENTS TO THE DISTRICT COUNCIL ON ALL PLANNING APPLICATIONS IN THE PARISH.

Making comments to the County Council and the District Council on the Structure Plan and the Local Plan

Make comments on consultation documents that are relevant.

The following information and documents are available on request to the Clerk and if necessary a charge will be made for photocopying /administration /mileage.

PRACTICE AND PROCEDURES

  • Minutes of Council Meetings and the Annual Meeting
  • Standing Orders
  • Agenda for the forthcoming meeting

CODE OF CONDUCT

  • Members Declaration of Acceptance of Office
  • Members Register of Interests – held at East Devon
  • District Council Planning Documents
  • Plans relating to current planning applications
  • Comments on planning applications.

AUDIT AND ACCOUNTS

  • Annual return form for the last financial year
  • Report by the Internal Auditor for the last financial year
  • Receipts and Payments, and Bank Statements for the last financial year.
  • Financial Standing Orders
  • Asset Register

Information available from Rockbeare Parish Council under
the model publication scheme
 

Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts) 

This will be current information only   

N.B. Councils should already be publishing as much information as possible about how they can be contacted.

 

 

Hard copy
website

 

 

10p/sheet
FREE

Who’s who on the Council and its Committees

Hard copy
website

10p/sheet
FREE

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

Hard copy
website

FREE
FREE

Location of main Council office and accessibility details

Hard copy
website

FREE
FREE

Staffing structure

By request

FREE

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

 

Hard copy
website

 

10p/sheet
FREE

Annual return form and report by auditor

Hard copy
website

10p/sheet
FREE

Finalised budget

Hard copy
website

10p/sheet
FREE

Precept

Hard copy
website

10p/sheet
FREE

Borrowing Approval letter

Hard copy
website

10p/sheet
FREE

Financial Standing Orders and Regulations

Hard copy
website

10p/sheet
FREE

Grants given and received

Hard copy
website

10p/sheet
FREE

List of current contracts awarded and value of contract

Hard copy
website

10p/sheet
FREE

Members’ allowances and expenses

Hard copy
website

10p/sheet
FREE

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Hard copy
website

10p/sheet
FREE

Parish Plan (current and previous year as a minimum)

Hard copy
website

10p/sheet
FREE

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Hard copy
website

10p/sheet
FREE

Quality status

Hard copy
website

10p/sheet
FREE

Local charters drawn up in accordance with DCLG guidelines

Hard copy
website

10p/sheet
FREE

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

Hard copy
website

10p/sheet
FREE

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Hard copy
website

10p/sheet
FREE

Agendas of meetings (as above)

Hard copy
website

10p/sheet
FREE

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Hard copy
website

10p/sheet
FREE

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Hard copy
website

10p/sheet
FREE

Responses to consultation papers

Hard copy
website

10p/sheet
FREE

Responses to planning applications

Hard copy
website

10p/sheet
FREE

Bye-laws

Hard copy
website

10p/sheet
FREE

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

(hard copy or website)

 

Policies and procedures for the conduct of council business:

  • Procedural standing orders
  • Committee and sub-committee terms of reference
  • Delegated authority in respect of officers
  • Code of Conduct
  • Policy statements

Hard copy

website

10p/sheet

FREE

Policies and procedures for the provision of services and about the employment of staff:

  • Internal policies relating to the delivery of services
  • Equality and diversity policy
  • Health and safety policy
  • Recruitment policies (including current vacancies)
  • Policies and procedures for handling requests for information
  • Complaints procedures (including those covering requests for information and operating the publication scheme)

 

Hard copy

website

10p/sheet

FREE

Information security policy

Hard copy
website

10p/sheet
FREE

Records management policies (records retention, destruction and archive)

Hard copy
website

10p/sheet
FREE

Data protection policies

Hard copy
website

10p/sheet
FREE

Schedule of charges (for the publication of information)

Hard copy
website

10p/sheet
FREE

Class 6 – Lists and Registers

Currently maintained lists and registers only

(hard copy or website; some information may only be available by inspection)

 

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Hard copy
website

10p/sheet
FREE

Assets Register

Hard copy

10p/sheet

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

Hard copy
website

10p/sheet
FREE

Register of members’ interests

Hard copy

10p/sheet

Register of gifts and hospitality

Hard copy

10p/sheet

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

 

 

Community centres and village halls

Hard copy
website

10p/sheet
FREE

Parks, playing fields and recreational facilities

Hard copy
website

10p/sheet
FREE

Seating, litter bins, clocks, memorials and lighting

Hard copy
website

10p/sheet
FREE

Bus shelters

Hard copy
website

10p/sheet
FREE

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

Hard copy
website

10p/sheet
FREE

Contact details:  Mrs Carolyn May, A103  Advent House, Station Approach, Victoria, St Austell, Cornwall. PL26 8LG

SCHEDULE OF CHARGES
This describes how the charges have been arrived at and should be published as part of the guide.

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 6p per sheet (black & white)

Actual cost *

 

Postage 50p

Actual cost of Royal Mail standard 2nd class

Statutory Fee

 

In accordance with the relevant legislation (quote the actual statute)

Other

 

 

* the actual cost incurred by the public authority